Insightly vs monday CRM: pricing, capabilities and limits

What the evidence answers

A reading of reviewed official documentation for Insightly and monday CRM. It is not a hands-on test, a ranking or a recommendation of one product.

Price

Insightly From $348/yr per user
- Plus: $348.00 annual per seat ($29/mo equivalent)
- Professional: $588.00 annual per seat ($49/mo equivalent)
- Enterprise: $1,188.00 annual per seat ($99/mo equivalent)
monday CRM From €18/mo per user
- Basic: €18.00 monthly per seat
- Basic: €144.00 annual per seat (€12/mo equivalent)
- Standard: €25.00 monthly per seat
- Standard: €204.00 annual per seat (€17/mo equivalent)
- Pro: €41.00 monthly per seat
- Pro: €336.00 annual per seat (€28/mo equivalent)

These prices use different currencies and different billing periods. Read each with its own unit and conditions; they do not add up to one total or a cheaper product.

Documented for both

Seats: Insightly CRM plans are priced per user and billed annually.; monday CRM Price depends on the plan and the number of users.
Record limits: Insightly Plus: 50 custom fields, Professional: 100, Enterprise: 200Plus: 100,000 recordsProfessional: 250,000 recordsEnterprise: 500,000 records; monday CRM Basic: 1,000 active contacts and dealsStandard: 10,000 active contacts and dealsPro: 100,000 active contacts and dealsUltimate: Unlimited contacts and deals.
Pipelines: Insightly Custom pipelines can be set up per line of business and product attributes.; monday CRM Basic: 1 workspace and up to 5 columns per board.Standard: 3 workspaces and up to 15 columns per board.Pro: 15 workspaces and up to 75 columns per board.
Roles and permissions: Insightly Plus: 2 configurable profiles/page layouts, Professional and Enterprise: unlimitedPlus: 2 role-based permission roles.; monday CRM Ultimate: Advanced permissions are listed on Ultimate.
Automation limits: Insightly Plus: no AI Copilot, Professional: 75 AI Copilot queries, Enterprise: 100 queriesProfessional: Workflow automation and lead assignment and routing start at Professional.; monday CRM Standard: 250 custom automations a monthPro: 25,000 custom automations a monthUltimate: Enterprise-scale automations.
Calling, SMS and email charges: Insightly Plus: 2,500 mass emails a day; Professional: 5,000; Enterprise: 10,000; monday CRM Pro: Mass emails and email sequences start at Pro.
Integrations: Insightly Google and Microsoft 365 calendar and contact sync, and PandaDoc, QuickBooks and Xero integrations are listed in the CRM plan comparison.; monday CRM Ultimate: 25,000 API calls a day

Limits to check

Insightly Records are capped at 100,000 on Plus, 250,000 on Professional and 500,000 on Enterprise.
monday CRM Basic holds up to 1,000 active contacts and deals; Standard raises this to 10,000.

Not verified yet

Every compared requirement has evidence for at least one.

Documented for one product only, shown in the table below: Insightly: add-ons; monday CRM: minimum seats.

Not verified means our reviewed sources do not establish it. It does not mean a product lacks the capability or that it costs nothing.

Next steps

Ask Insightly about minimum seats; our sources do not establish it yet.
Ask monday CRM about add-ons; our sources do not establish it yet.

Documented scope and limits; unverified dimensions remain unknown.
Requirement	Insightly	monday CRM
Pricing	From $348/yr per user Compare all 3 plans	From €18/mo per user Compare all 4 plans
Who it is for	CRM that moves won opportunities into post-sale project delivery while keeping the record data. Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect	CRM for organizing a team's leads, contacts and deals. Verified Oct 11, 2026 · monday CRM pricing page, rendered in euros (yearly view, 10 seats) with FAQ
Coverage limits	Records are capped at 100,000 on Plus, 250,000 on Professional and 500,000 on Enterprise. Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect	Basic holds up to 1,000 active contacts and deals; Standard raises this to 10,000. Verified Oct 11, 2026 · monday CRM pricing page, rendered in euros (yearly view, 10 seats) with FAQ
Seats	CRM plans are priced per user and billed annually. Verified Oct 11, 2026 · Insightly CRM pricing cards, rendered (USD, billed annually)	Price depends on the plan and the number of users. Verified Oct 11, 2026 · monday CRM pricing page, rendered in euros (yearly view, 10 seats) with FAQ
Minimum seats	Not verified	3 seats Teams of more than 40 users are quoted by sales. Verified Oct 11, 2026 · monday CRM pricing page, rendered in euros (yearly view, 10 seats) with FAQ
Record limits	Plus: 50 custom fields, Professional: 100, Enterprise: 200 Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect Plus 100,000 records Professional 250,000 records Enterprise 500,000 records	Basic 1,000 active contacts and deals Standard 10,000 active contacts and deals Pro 100,000 active contacts and deals Ultimate Unlimited contacts and deals.
Pipelines	Custom pipelines can be set up per line of business and product attributes. Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect	Basic 1 workspace and up to 5 columns per board. Standard 3 workspaces and up to 15 columns per board. Pro 15 workspaces and up to 75 columns per board.
Roles and permissions	Plus: 2 configurable profiles/page layouts, Professional and Enterprise: unlimited Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect Plus 2 role-based permission roles.	Ultimate Advanced permissions are listed on Ultimate.
Automation limits	Plus: no AI Copilot, Professional: 75 AI Copilot queries, Enterprise: 100 queries The period for the query allowance is not stated. Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect Professional Workflow automation and lead assignment and routing start at Professional.	Standard 250 custom automations a month Pro 25,000 custom automations a month Ultimate Enterprise-scale automations.
Calling, SMS and email charges	Plus: 2,500 mass emails a day; Professional: 5,000; Enterprise: 10,000 Sending limit; no per-email charge is stated. Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect	Pro Mass emails and email sequences start at Pro.
Add-ons	AppConnect integration starts at USD 249 a month, billed annually, for 25,000 tasks a month, plus a required USD 3,000 technical setup. Additional 25,000-task blocks cost USD 249 a month. Marketing automation and support and ticketing are also priced as separate products, or together with CRM and AppConnect as Insightly All-in-One. Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect	Not verified
Integrations	Google and Microsoft 365 calendar and contact sync, and PandaDoc, QuickBooks and Xero integrations are listed in the CRM plan comparison. The comparison also lists REST API access. Verified Oct 11, 2026 · Insightly pricing page, static text with plan comparison and AppConnect	Ultimate 25,000 API calls a day
Coverage note		Month-to-month billing per seat, shown for a 10-seat selection; plans start from 3 seats. Monthly plans are not discounted. Prices exclude tax. 14-day free trial. monday CRM tracks deals on boards; the page states workspace and board-column limits rather than a number of pipelines.